TERMS AND CONDITIONS
1. General
1.1 These terms and conditions apply to all events organised by Ampthill & Flitwick Flyers Running Club (the organisers) a non-profit organisation.
1.2 By entering any event organised by Ampthill & Flitwick Flyers Running Club, you understand and agree to terms and conditions stated below.
1.3 Ampthill & Flitwick Flyers Running Club reserves the right to change these Terms and Conditions at any time by posting changes online.
1.4 All events are held in accordance with UK Athletics rules - https://www.uka.org.uk/competition/rules-of-competition/
1.4.1 Flitwick 10k – minimum age 15 on race day
1.4.2 Marston 5k – minimum age 11 on race day
1.5 Participants agree that they are an amateur as defined by UK Athletics and they are medically fit to take part and enter at their own risk. Participants are strongly advised that they train for the event and they follow an appropriate training plan. Participants are encouraged to seek doctor’s advice before running if they do not currently engage in regular exercise or have a medical condition.
1.6 Participants who have an existing medical condition must provide details when registering for the event and write details of their condition and any medication they are taking on the reverse of their race number.
1.7 All entrants understand that they bear all the risks associated with the stress and strains of the event from a physical perspective. All participants agree that they are fit and healthy enough to compete in the event and will not hold the event organisers responsible for health failures that arise during/following the event. Additionally, entrants will not hold the organisers responsible for the loss or damage of any personal equipment left without care.
1.8 The organisers retain the right to exclude participants from any event who are deemed to be acting inappropriately, not following instructions or causing health and safety concerns for themselves or others without refund. All participants agree to abide by the rules of the race set by the race directors, organisers (including medical staff, police and race day stewards) and that of affiliated organisations England Athletics and UK Athletics (where appropriate).
1.9 The organisers reserve the right to refuse or cancel applications, including duplicate applications, or alter the date, time and/or venue and format of the events, including the
course route or distance, in whole or in part, without notice or liability to the participant.
2. Entry
2.1 Race entries are personal to the applicant and are non-refundable and non-deferrable. Any assignment, transfer (unless through the official transfer process as outlined in 2.2) or sale of a race number may result in delay and/or difficulty in the event of an emergency. Any participant found to be running with any number other than that issued to them will be disqualified and reported to UK Athletics or England Athletics as appropriate.
2.2 Participants may transfer their race number to another competitor. All number transfers must be completed online through the entry platform used by the organisers.
2.3 The organisers assume no responsibility for the transfer process – it is a transaction between two individual competitors.
2.4 Any runners found to be wearing an “illegal” race number will be disqualified.
2.5 No refunds will be offered in the event that you cannot compete.
3. Cancellation
3.1 The organisers hold the rights to amend/cancel any event at late notice. This includes any aspect of the event such as race time, date, venue, fees or prizes. In the event of a cancellation that is beyond the control of the organisers, such as adverse weather conditions and communicable diseases, attempts will be made to reschedule the event and entries will be automatically transferred.
3.2 Where an event is not cancelled or rescheduled and the participant chooses not to race, they will not be entitled to a refund.
3.3 In the unlikely event of the organisers being left with no alternative but to cancel the event at short notice, please be aware that the following methods will be used to try and avoid you having a wasted journey. We will endeavour to place a message on the race website, Facebook page and if there is time text/phone and send out an email to all entrants who have provided us with contact details.
3.4 If the event is cancelled and cannot be rescheduled, no money will be refunded; once committed contractors have been paid, remaining funds will be donated to a local charity.
3.5 Participants may take up insurance when entering a race as organised through the relevant race entry portal. This is a private arrangement and confers no liability on the race organisers in the event of cancellation.
4. Race
4.1 The use of headphones is prohibited at all events run by the organisers. This is in place for the safety of the competitors, race marshals and members of the public as all events are held in conditions where members of general public have access. Participants must be alert at all times to directions given by marshals in case of an emergency. Participants agree to allow Ampthill & Flitwick Flyers Running Club to use any images obtained (including filming) on the day on their website, in race promotion or to be distributed to third parties.
4.2 Race timings for all positions and prizes will be based on the gun time, not the chip time.
4.3 Prize winners will only receive one prize (with the exception of participants in the team events who may also win an individual prize).
4.4 In the event of any dispute, the decision of the race organisers shall be final.
5. Data
5.1 Participants agree to the organiser storing their personal information and using this information for the purpose of organising the event.
5.2 Participants agree that the organiser may publish their personal information as part of the results of the event and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences or for publishing results either for the event alone or combined with / compared to other events. Results may include (but not be limited to) name, any club affiliation, race times, occupation and age category.
5.3 The participant also authorises the organiser to disclose their full information for medical purposes on the day of the event.
5.4 In compliance with the Data Protection Act 1998, participants have the right of access to their personal records held by the organiser, which may be subject to a small administration fee in line with the Information Commissioner’s Office (ICO).
5.5 It is the duty of the participant to ensure that details are submitted accurately at the time of entering the race as this is how they will appear on the official race results.
5.6 You agree to receive emails from the organiser, with details of our events.
5.7 By entering the run, participants give permission for the free use of their name, voice or image in any broadcast, telecast, advertising promotion or other account of this event. If the participant (or parent/guardian if the participant is under 18 years old) does not wish for their name, voice or image to be used in this manner, they should contact the organiser in writing.
Further details on how the organiser stores and processes data can be found in our privacy policy - https://affrunningclub.org.uk/privacy-policy/
WE DO NOT SELL AND WILL NEVER SELL YOUR PERSONAL INFORMATION TO ANY THIRD PARTY WITHOUT YOUR PRIOR PERMISSION.
6. Disclaimer:
6.1 By entering any races organiser by the organisers, the participant is accepting all the conditions of entry and acknowledges that the organiser of the event shall not be liable for personal injury, death, or loss, theft or damage to belongings as a consequence of participation in the event.
6.2 Participants agree to indemnify the organiser in relation to any claims, action, liabilities or losses resulting from any breach of these conditions by the participant.
6.3 Obtaining insurance for personal accident and loss as a result of the event is the sole responsibility of the participant.
6.4 The organiser will not be liable for any pledges made by the participant or on their behalf to any charity.
6.5 The organiser’s total liability, whether in contract, tort (including negligence), breach of statutory duty or otherwise in respect of any losses arising out of or in connection with the event shall be limited to a sum equal to the total entry fee paid by the participant to the organiser.
7. Anti-Doping
7.1 An entrant shall be deemed to be familiar with, and agree to be bound by the UKA Anti-Doping Rules and to submit to the authority of UK Anti-Doping in the application and
enforcement of the Anti-Doping Rules.
7.2 The UKA Anti-Doping Rules apply to entrants participating in the sport of Athletics, for 12 months from the date of entry for each race organised by the organisers, whether or not the licence holder is a citizen of, or resident in, the UK.
Last update: September 2025